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Sellers of Livestock
When you sell your livestock, you must, by law, provide the purchaser of your livestock with a Bill of Sale. The Bill of Sale must show:
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the date the sale occurred;
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the proper name of the buyer and seller;
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the number of livestock sold;
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the colour of the livestock;
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the kind of livestock (e.g., cow bull calf, gelding etc.);
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a description of the livestock, including ALL brands or any other marks on each head of livestock.
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Not only is it a legal requirement to producer a proper bill of sale when selling livestock, but failure to do so may result in animals or proceeds of sale being held when purchasers of your livestock market these livestock.
You should also provide to purchasers of your livestock all Bills of Sale for when you purchased your livestock, regardless of where you purchased your livestock. This will assist the Livestock Inspectors, should there be a question of ownership of the livestock.
It is important to note that Pedigree Registration papers are NOT considered legal Bills of Sale. You are required to provide a legal Bill of Sale; in addition to any Pedigree Registration papers you might provide the purchaser of your livestock.
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When does a manifest need to be filled out?
A manifest needs to completed whenever livestock are transported or driven. The only exceptions are: they are accompanied by a livestock permit or horse permit, being drive on foot to a destination of no more than 30 kilometres in distance (other than a to a community pasture, forest reserve, feedlot or market), being transported for the purpose of receiving veterinary services, or of being returned to the original point of shipment after having received veterinary services. As well no livestock may be transported or driven from Alberta to a destination outside Alberta unless the livestock is accompanied with a livestock permit issued by an inspector. For more information please refer to section 3 of the
LIVESTOCK IDENTIFICATION AND BRAND INSPECTION ACT.
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Why would funds (money) or livestock be held when selling?
There are many instances where this could happen, and when it does, there are many simple fixes:
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The manifest is illegible or filled out incorrectly…
The Livestock Inspector may not be able to read who the owner (seller) of the livestock is, and they want to make sure the funds go to the right person or company.
Print clearly when filling the manifest out.
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The brands on the livestock do not belong to the Seller of the livestock…
When livestock are sold, they are inspected to verify ownership and the brands are recorded. If the brand or brands are not registered to the person/s or company selling the livestock, the Livestock Inspector will hold the proceeds or sometimes the livestock for proof of ownership.
When selling livestock bearing brands other than your own, you will have to produce Bills of Sale or written releases from the previous brand owner.
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The brand on the livestock is registered differently
from the name in which the livestock was sold…
When a brand is registered, the name on the brand is the entity that owns it, whether a company, farm or ranch, family or individual. A brand is an asset or property and is prima facie proof of ownership (unless there is better proof, such as a Bill of Sale).
If a brand is registered to a limited company, the signing officers can sign on behalf of it. If there are three officers and one is selling livestock in his/her own name, the other two must sign the manifest or a brand release before the one can get paid for the livestock.
It is the same if the brand is registered to two individuals. If one is selling livestock in their own name, then the other must sign the manifest. If the livestock are being sold the same way the brand is registered, then anyone can sign the manifest.
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The manifest isn’t signed…
When selling, livestock are basically being converted to cash; the owner must sign to authorize the sale.
Ensure all manifests are properly signed.
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What is the "On Account of (Consignor)" box on the livestock manifest?
This box is mostly for finance cattle. If someone has livestock financed, the "Pay to Owner" would be the name of the finance company, and their name would go in the "On Account of (Consignor)" line. An example would be John Doe has feeder cattle financed with Sometown Feeder Association Co-Op. The Pay to Owner line would read: Sometown Feeder Association Co-Op and the On Account of (Consignor) line would read: John Doe.
Who is responsible for filling out the manifest?
This is the responsibility of the owner or the owner’s agent. The owner is the person or company that actually owns the livestock; the owner’s agent is someone who acts on behalf of the owner (e.g., a feedlot operator will sign the manifest on behalf of their customers).
Whenever livestock are being transported within the province of Alberta, a Livestock Manifest must accompany them. The only exceptions are when:
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livestock is accompanied by a livestock transportation permit (A-Form) or horse permit issued in accordance with the Livestock Identification and Brand Inspection Act or the regulations;
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livestock is driven on foot to a destination that is not more than 30 kilometers distant, other than to a community pasture, forest reserve, feedlot or market;
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livestock is being transported for the purpose of receiving veterinary services, or is being returned to the original point of shipment after having received veterinary services.
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When filling out a Livestock Manifest, the owner of the livestock or the owner’s agent shall complete the manifest by providing the following information:
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the date the livestock are being transported or driven;
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the name, address and telephone number of the owner of the livestock;
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the consignor’s name, address and telephone number;
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the consignee’s (destination) name and address;
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the number of livestock;
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the colour of the livestock;
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the kind of livestock (e.g., steers, cows / geldings, mares etc.);
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the proper description and location of the brand and other marks of ownership on each head of livestock;
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a declaration by the owner or the owner’s agent that, while under the ownership or control of the owner or agent, the livestock have not been fed any materials prohibited under the Health of Animals Act (Canada) and that, in the case of animals intended for food, appropriate withdrawal times for veterinary drugs and biologicals have been observed under the Food and Drug Act (Canada);
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an optional declaration by the owner or the owner’s agent that discloses the name of any lender that has a lien or security in the livestock;
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a signature on the manifest.
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The operator of the vehicle transporting the livestock or the driver of the livestock shall complete the livestock manifest by providing the following information:
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trucking charges, if any;
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a signature on the manifest.
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